Executive Assistant to Chief Executive Officer (Ceo)

About the Company
The VOS Group, a Strategic Consulting firm supporting clients globally has a team with a combined experience of over twenty years in delivering strategic solutions to companies that have resulted in:

• 25% increase in revenue within 4 months
• Over $1 million in annual payroll savings
• 50% reduced operating costs
• 47% improvement in shipping & logistics management

Our firm works with Mid-Market, Large Enterprises and Emerging Markets in the main areas of:

• Business Process Improvement (BPI)
• Revenue Growth Strategy
• Market Expansion Strategy
• Media & Marketing
• Strategic Technology Solutions
• Leadership Development
• Enterprise Solutions

Position Description

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with the CEO and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Job Summary And Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

• Prepare internal and external corporate documents for team members and industry partners

• Schedule meetings and appointments and manage travel itineraries

• Arrange corporate events to take place outside of the work place, such as virtual conferences and staff appreciation events

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and clientele

• Cover front desk duties

• Order office supplies

• Executive Assistant skills

Qualification

• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management

• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software

• Proficiency in collaboration and delegation of duties

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• Exceptional interpersonal skills

• Friendly and professional demeanor

• Perform other duties as may be requested by the President and CEO

• Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
• Proficient in MS Office

Due to COVID-19 and the stay-at-home ordinance there are system and software requirements required to complete the basic functions of this role

• A reliable internet connection
• Due to COVID-19 this position is remote until further notice
• Once stay at home restrictions are eased and in accordance with local regulations the position will work out of our office in Fort Lauderdale, FL